AI-generated design concept; not a completed client project photograph.
Office furniture relocation planning connects the existing inventory, protection, transport and reinstallation at a new site. Agree responsibilities and priorities before any furniture is dismantled.
Survey both sites
Coordinate access hours, loading locations, lifts, protected routes and temporary storage at both locations. Confirm that the destination is ready and that other trades’ work will not prevent reinstallation. The responsible contractor should address site safety requirements.
Create an item and room plan
Inventory existing items, photograph their condition, and match each piece and package label to its destination room and floor. Identify large or fragile pieces and confirm their path through doors and lifts. Document which party disconnects, dismantles, moves, assembles and protects each item.
Sequence the work
| Stage | Coordinate | Record |
|---|---|---|
| Dismantling | Condition, fixings and labels | Inventory and condition log |
| Transport | Protection and access routes | Package and destination references |
| Reassembly | Tools, fixings and interfaces | Outstanding issues |
| Handover | Inspection and spare parts | Acceptance and care documents |
Manage exceptions
Photograph damage or missing parts and record the item reference, location and responsible contact. Keep unresolved issues on a shared list with owners and target dates. Agree a process for replacing or repairing items before the project closes.
Inspect and hand over
Review the installed furniture with the buyer and operator. Check operation, alignment, finish and agreed accessories. Hand over care instructions, approved references and spare parts as agreed.
Fictional planning example
A fictional office labels each desk by destination and bags its fixings before relocation. The team checks the lift and assembles a trial workstation before moving the remaining desks. This is a fictional scenario.
Timing
Replacement or additional custom furniture may take 15–45 days depending on design, materials, quantities and approvals. Confirm the specific schedule and relocation scope with Simple Century.
Frequently asked questions
Does furniture lead time include relocation?
Not necessarily. Confirm the services, scope and dates in the project quotation.
Who is responsible for site access?
Assign that responsibility explicitly between the buyer, site manager, contractor and supplier.
What should be checked at both sites?
Compare the inventory and condition records at departure and arrival, and record discrepancies.